Let's Talk BreyerFest...Volunteering at BreyerFest, That Is!

 Let’s Talk BreyerFest...Volunteering at BreyerFest, That Is!

Every year, many people talk about volunteering at BreyerFest and want to learn more and to me, that is completely awesome! However, until the actual information is released about volunteering, there is not much out there to find and many will tell you to just hang in there. I have the information regarding 2022, but the information about 2023 has not been released yet. As soon as that information is released, the group will be updated with it. The main thing to remember is that you need to volunteer eight hours during the weekend, you cannot miss the meeting on Thursday before BreyerFest, and you cannot miss the meeting on Sunday after BreyerFest. I mean, I am sure that there are and have been exceptions, but this is all generalizations. There are several places to volunteer at and each one has a different set of guidelines. At the end of BreyerFest and provided that you have met the requirements (unless you miss a meeting without an exception, you will meet the requirements), you will receive a special Volunteer model for your hard work. At this time, the 2023 volunteer information and application is not available. However, I would expect to see it within a month.

Here is the BreyerFest 2022 information to get started seeing if you might want to volunteer at BreyerFest. When the new information is released, it will be posted.

*Once again, this is 2022 Information*

*You must be 18 years of age or older.

*You must be available during the whole event, including the Thursday before the event and the meeting on Sunday after the event.

*Only one family member may apply, no groups or teams.

*All applicants must apply using the online form. Paper forms will not be accepted this year.

*Applications are only accepted from March 7th 2022 to March 31st 2022. No late or early applications will be accepted.

*You will receive a Thank you and a green check mark if your application was received.

*Applications will be reviewed from April 1st through April 15th with chosen volunteers being notified on or around April 18th.

*Volunteers are assigned 8 or more hours to work during the event. Some places are not air conditioned and are outside. It does get HOT and HUMID during BreyerFest.

*In order to receive the BreyerFest Ambassador Model, you must satisfactorily complete all of your tasks assigned to you.

*You cannot participate in Workshops, Seminars, Shows, etc while on duty as a BreyerFest volunteer. Make sure to list what you plan to attend on the application so that Breyer can plan accordingly, if you are chosen.

*Volunteer models are handed out during a meeting on Sunday after BreyerFest has ended. This is to make it fair to everyone. If you are chosen, it is recommended to adjust your travel plans accordingly.

*If you are chosen, you will be sent one All Access Ticket, a T-shirt, your name badge, and other materials. If you do not have these things present with you, you will forfeit your volunteer position and will not receive the model.

What positions can you Volunteer for?

*Hobby Information Booth-The Hobby Information Booth (HIB) is near the Covered Arena at the Horse Park in the large Hobby Center tent. It is co-located with the Diorama Contest, below. Volunteers will be asked to demonstrate something hobby-related of their choosing using their own supplies. For example: tack making, customizing, air brushing, or etching. You will also be asked to provide a handout relating to your demonstration to be given to visitors at the booth. Volunteers will also be assigned time to meet with the public to answer various questions and promote the model horse hobby. (Hours to be staffed: Thurs 12:30 p.m. – 2:30 p.m. for setup, Fri 8:00 a.m. - 5:00 p.m., Sat 8:30 a.m. -5:00 p.m., Sun 8:00 a.m.- 4:00 p.m., Sun 4:00 p.m. – 6:00 p.m. tear down. )

*The Diorama Contest- The Diorama Contest (DC) will be co-located in the tent with the Hobby Information Booth. Volunteers for the Contest will be responsible for checking in and watching over entries while on display in the Hobby Center Tent. Judging will take place on Friday after BreyerFest closes and you will be asked to return to booth on Saturday and Sunday to assist with distributing entries back to owners. (Hours to be staffed: Thursday 12:30-2:30 for setup, Fri 8:30 a.m. – 5:00 p.m., Sat 8:30 a.m. – 5:00 p.m., Sun 8:30 a.m.-2:00 p.m.)

*Craft and Activity Centers- Volunteers for the Craft and Activity Centers (CAC)s will work with children and adults in one of the two craft tents at the Horse Park and assist with various craft projects, including Stablemate painting. (Hours to be staffed: Thurs 12:30 – 2:30 p.m. for setup, Fri 8:30 a.m. – 5:00 p.m., Sat 8:30 a.m. – 5:00 p.m., Sun 8:00 a.m. - 4:00 p.m.)

*Swap Meet/Artisan’s Gallery- Volunteers for the Swap Meet/Artisan’s Gallery (SMAG) will be positioned in various locations in the Clarion Hotel and will ensure that the people waiting in line to enter the Swap Meet and Artisan’s Gallery are kept in an orderly fashion. Will also be responsible for ensuring that exhibit rooms are not overcrowded and entrance and exit doors are monitored. (Hours to be staffed: Thurs 12:00 p.m.– 11:00 p.m., Fri 3:00 p.m. – 11:00 p.m., Sat 5 p.m. – 11 p.m.)

*BreyerFest Ambassadors- Volunteers for BreyerFest Ambassador (BA) positions will be stationed at various areas around the park, as well as on BreyerFest shuttle buses, which operate all day. A portion of these volunteers will stationed at various Help Desks to assist guests with lost and found items, answer general Breyer and BreyerFest questions, provide directions to event locations, and handle or delegate other requests as they occur. Other volunteers will captain the BreyerFest shuttles, ensuring guests are ticketed and getting guests to the correct bus stops. A third segment of volunteers will roam the park as docents, answering guest questions as needed. Applicants must have prior BreyerFest experience, be people-friendly, and have good knowledge about BreyerFest operations such as shows, workshops, and model pick-up. Volunteers with familiarity of the KHP and local attractions in the Lexington and surrounding areas are given extra consideration (Hours to be staffed: Thurs 12:30–2:30 pm for setup, Fri 8:30 a.m.–5:00 p.m., Sat 8:30 a.m.–5:00 p.m., Sun 8:00 a.m.-4:00 p.m.).

*Workshop/ Seminar Assistant- Volunteers for the Workshop/Seminar (WSA) will be stationed at the Alltech for workshops or at the VIC where seminars are held. Each volunteer will assist the instructor or speaker with various tasks including set-up, break down and clean up, direct participants and instructors to workshop location and perform other duties as asked. (Hours to be staffed: Thurs 12:30-2:30 pm for setup, Fri 9:30 a.m.–5:30 p.m., Sat 9:30 a.m.–5:30 p.m., Sun 9:30 a.m.- 1:30 p.m.)

Times and dates above are specific to 2022 and WILL be different for BreyerFest 2023. Volunteer information for BreyerFest 2023 has NOT been released yet. This post is to help you decide if applying to volunteer at BreyerFest is something that you wish to do.

Hope this helps!